Terms and Conditions

Jump to:
Download to win terms and conditions


Acceptance of your application to enrol at the Wellington Institute of Technology (‘WelTec’) or Whitireia Community Polytechnic (‘Whitireia’) is subject to you meeting the admission and programme requirements (if any) and the availability of places on your selected course(s).

WelTec and Whitireia reserve the right to cancel, postpone or change the location of courses and/or programmes and shall not be liable for any claim other than the portion of the fees relating to the cancelled course or programme.

Use of Information and Privacy Statement

The purpose of this enrolment form is to obtain from you the information we need to enrol you into a qualification and to collect information required by the Ministry of Education and other Government agencies for statistical and administrative reasons.

WelTec and Whitireia collaborate to offer students more study options and more places to study. To do this, WelTec and Whitireia share student information to plan delivery and provide student services at all campuses, including for enrolment administration, Library and Information Services, Learning Support, Disability Support, Careers Advice, scholarships, graduation and academic records, and student conduct and complaints.

WelTec and Whitireia collect and store information from this form to:

  • manage the business of WelTec and Whitireia
  • communicate promotional information relevant to WelTec and Whitireia 
  • share with the Wellington Regional Council and Auckland Regional Council and their agencies to confirm eligibility for transport discounts
  • stay in contact with alumni
  • comply with the requirements of the Education and Training Act 2020 and other legislation relating to maintenance of official records and accountability for public funding
  • supply information to the following government agencies:
    • Audit New Zealand 
    • Ministry of Education
    • New Zealand Qualifications Authority
    • Tertiary Education Commission
    • Ministry of Social Development
    • Immigration New Zealand.
  • Those agencies use the data supplied to:
    • administer the tertiary education system, including allocating funding
    • develop policy advice for government
    • conduct statistical analysis and research.

The Ministry of Education may supply data collected on this form to Statistics New Zealand for the purposes of integrating data with data collected by other government agencies, subject to the provisions of the Statistics Act 1975.

When required by law, WelTec and Whitireia release information to government agencies such as the New Zealand Police, Department of Justice and Accident Compensation Corporation (ACC).

Information collected on this form may be supplied to other educational organisations for the purpose of verifying academic records and to funding organisations that have a right to enrolment information (e.g. Industry Training Organisations).

By submitting this enrolment form you authorise such disclosure on the understanding that WelTec and Whitireia will observe the conditions governing the release of information, as set out in the Privacy Act 2020, the Education and Training Act 2020 and other relevant legislation. 

WelTec or Whitireia may contact you via telephone, post, email and/or text message regarding your enrolment.

You may see information Whitireia and WelTec have collected about you and you have the right to amend any errors.



  • I hereby apply for enrolment as a student at the Wellington Institute of Technology (‘WelTec’) or Whitireia Community Polytechnic (‘Whitireia’) and, if accepted, I agree to comply with the Academic Statute, Student Code of Conduct, and related policies on the WelTec website www.weltec.ac.nz and Whitireia website www.whitireia.ac.nz
  • I acknowledge my responsibility to be aware of the Programme Regulations and examination entry dates, including any external examinations related to my study.  
  • I declare that all information I have supplied on this form and any attached documentation to be true and complete and I acknowledge that WelTec may cancel my enrolment if false information has been supplied, or required information is not supplied by the due start date of the programme.
  • I have read and understood the provisions of the Privacy Act, as outlined in this Enrolment Form and I authorise the institute to collect, use and disclose the information in this form to StudyLink. 
  • I acknowledge that if I opt into SMART, my personal information will be held by my local library and by other libraries in the Wellington region.
  • I understand that WelTec and Whitireia capture photographs and videos of events, activities and classroom situations where I may be present and I agree that my image can be used for WelTec and Whitireia marketing where the image is of a group setting.  I understand I have the right to refuse permission if the image focuses on me as an individual and I undertake to advise the photographer, videographer or staff member if I do not want my likeness to be captured or used.
  • If accepted, I undertake to pay all fees and any course related costs as they become due and to meet any late fees and collections charges associated with debt recovery.

Download to Win Terms and Conditions: 

Competition now CLOSED. 

Good luck to those who entered! Winners are currently being contacted and will be announced on our Whitireia and WelTec student Facebook.  

These terms and conditions relate to the ‘Download to Win’ competition promoted by Whitireia Community Polytechnic Ltd (Whitireia) and the Wellington Institute of Technology Ltd (WelTec) and ends 14:00hr  27th July 2021. The prizes eligible to be awarded include:

  • 1 x $150 Rebel Voucher
  • 1 x $150 New World Voucher

Entries eligible to win a prize must:

  1. Have downloaded the My Day @Whitireia and WelTec App from the Apple App or Google Play stores within the date range specified in the terms and conditions of the promotion; and
  2. Be a current Whitireia or WelTec student; and
  3. Adhere to all terms and conditions detailed below.

Download to Win’ Terms and Conditions:

1. By downloading the ‘My Day @Whitireia and WelTec App’ during the competition period, you acknowledge you are entering the ‘Download to Win’ promotion and will be deemed to have accepted the terms and conditions and to have agreed to be bound by them.

2. Failure to supply all requested personal information at the time of submitting an entry might result in the entry being invalid.

3. No responsibility will be taken for late/lost/misdirected submissions or incomplete entries. Entries will be deemed to be void if stolen, forged, mutilated or tampered with in any way.

4. Only one entry obtained via the download of ‘MyDay @WandW’ App from the Apple App or Google Play stores to a personal device ‘owned’ by a current Whitireia or WelTec student will be accepted as per the competition advertisement.

5. By entering the competition winners agree to their names being published and to be photographed and/or interviewed by Whitireia and WelTec or the promoter and that the promoter may use their names and such photographs and/or interviews for publicity purposes.

6. The prizes are not transferable or exchangeable, and cannot be redeemed for cash.

7. All prizes are subject to standard terms and conditions of the company supplying the prizes.

8.Winner(s) will be notified on Tuesday 27 July. Prizes can be picked up from one of our campuses.

9. Full details of the prize will be given in writing upon request.

10. Only entries received by the closing date 14:00hr Monday 27 July 2021 will be accepted.

11. Winners will be randomly selected.

12. Winners will be notified by phone and email.

13. If the prize winner cannot be contacted within 7 days, at Whitireia and WelTec option that winner will forfeit the prize with no right of compensation and the prize will be redrawn.

14. Subject to any applicable law which cannot be excluded, Whitireia and WelTec and their employees are not responsible for any loss or damage whatsoever that is suffered (including but not limited to indirect or consequential loss) or for personal injury suffered or sustained during the course of accepting or using the prizes.

15. Entry is open to current students at Whitireia or WelTec only. A current student is defined as an individual enrolled in any programme of study that they are actively engaged in progressing during 2021 and the winner(s) will be requested to share a valid Whitireia or WelTec student ID as proof of enrolled status. Employees of Whitireia or WelTec are not eligible to enter these promotions.

16. The decision of judges in relation to any aspect of the competition is final and no correspondence will be entered into.

17. All entries become the property of Whitireia and WelTec and may be used for promotional and marketing purposes.

18. Under the Privacy Act 2020, all individuals have the right to access and correct their personal information by contacting Whitireia and WelTec  marketing@wandw.ac.nz